Using Zoom
Before the Conference
We will be using Zoom. You can join with a PC/Mac Application or web browser, mobile device, or phone. Before joining a Zoom meeting on a computer or mobile device, you can download the Zoom app from the Zoom Download Center. Otherwise, you will be prompted to download and install Zoom when you click a join link.
You can also join a test meeting to familiarize yourself with Zoom.
Joining the Meeting
This video link discusses how to join a meeting through an email invite from the application, browser, or from a landline or cell phone. https://support.zoom.us/hc/en-us/articles/201362193-Joining-a-meeting
When you join the conference, you will enter a waiting room. The waiting room allows the meeting host to control when participants join the meeting by placing them in a waiting room. This allows the host to ensure all participants are invited participants.
In the Meeting
Mute your device
Be sure to mute your mic (lower-left corner of your screen) as soon as you sign on and whenever you are not speaking. This helps avoid background noise and distractions for others.
Speaker view vs Gallery view
PC/Mac:
+ Click Speaker View or Gallery View in the top-right corner.
Cell:
+ By default, the Zoom mobile app displays the active speaker view.
+ Swipe left from the active speaker view to switch to gallery view.
+ Swipe right to the first screen to switch back to active speaker view.
iPad:
+ To switch from Active Speaker View, tap Switch to Gallery View in the upper-left corner of the Zoom window.
+ If you do not see the controls, tap your screen to get them to appear.
+ To switch back to Active Speaker View, tap the screen to view the controls and tap Switch to Active Speaker in the top- left corner of the Zoom window.
...More info on Zoom Help
Speaker questions?
There will be time for Q+A after each speaker so to please stay muted until the host calls for questions. Use Chat or Raise your Hand (see below) if you want to get a question in while the Speaker is talking.
Using Chat to Ask a Question
Raise your Hand to Ask a Question
As an alternative to putting a message in Chat, you can raise your hand to ask a question. The host will manage questions.
To raise your hand, click "Raise Hand” on the bottom of your Zoom screen. Press *9 on the phone to raise your hand.
The Zoom Controls
We will be using Zoom. You can join with a PC/Mac Application or web browser, mobile device, or phone. Before joining a Zoom meeting on a computer or mobile device, you can download the Zoom app from the Zoom Download Center. Otherwise, you will be prompted to download and install Zoom when you click a join link.
You can also join a test meeting to familiarize yourself with Zoom.
Joining the Meeting
This video link discusses how to join a meeting through an email invite from the application, browser, or from a landline or cell phone. https://support.zoom.us/hc/en-us/articles/201362193-Joining-a-meeting
When you join the conference, you will enter a waiting room. The waiting room allows the meeting host to control when participants join the meeting by placing them in a waiting room. This allows the host to ensure all participants are invited participants.
In the Meeting
Mute your device
Be sure to mute your mic (lower-left corner of your screen) as soon as you sign on and whenever you are not speaking. This helps avoid background noise and distractions for others.
Speaker view vs Gallery view
PC/Mac:
+ Click Speaker View or Gallery View in the top-right corner.
Cell:
+ By default, the Zoom mobile app displays the active speaker view.
+ Swipe left from the active speaker view to switch to gallery view.
+ Swipe right to the first screen to switch back to active speaker view.
iPad:
+ To switch from Active Speaker View, tap Switch to Gallery View in the upper-left corner of the Zoom window.
+ If you do not see the controls, tap your screen to get them to appear.
+ To switch back to Active Speaker View, tap the screen to view the controls and tap Switch to Active Speaker in the top- left corner of the Zoom window.
...More info on Zoom Help
Speaker questions?
There will be time for Q+A after each speaker so to please stay muted until the host calls for questions. Use Chat or Raise your Hand (see below) if you want to get a question in while the Speaker is talking.
Using Chat to Ask a Question
- While in a meeting, click Chat in the meeting controls.
- This will open the chat window. You can type a message into the chat box or click on the drop down next to To: if you want to send a message to a specific person.
- When new chat messages are sent to you or everyone, a preview of the message will appear, and Chat will flash orange in the host controls.
Raise your Hand to Ask a Question
As an alternative to putting a message in Chat, you can raise your hand to ask a question. The host will manage questions.
To raise your hand, click "Raise Hand” on the bottom of your Zoom screen. Press *9 on the phone to raise your hand.
The Zoom Controls
Mute / Unmute
Mute and unmute your microphone. Audio Controls (click the ^ arrow next to Mute / Unmute): Allows you to change the microphone and speaker that Zoom is currently using on your computer, leave computer audio, and access the full audio settings. Tip: Use the following keyboard shortcuts to mute or unmute yourself. You can also use push to talk if you want to unmute yourself by holding the spacebar. Windows: Alt + A Mac: Shift + Command + A
Start Video / Stop Video
Turns your camera on or off. Video Controls (click the ^ arrow next to Start Video / Stop Video): Change cameras if you have multiple cameras, select a virtual background (if enabled), or access your full video settings. Participants: See who's currently in the meeting and invite others. You can also access to these options: Rename: Hover over your name, click More, and choose Rename to change your screen name displayed to other participants.
Chat
Access the chat window to chat with the participants. Learn more.
Share Screen & Record
For the Host or Co-Host
Reactions
Places an icon beside your name to quickly notify the host.
Mute and unmute your microphone. Audio Controls (click the ^ arrow next to Mute / Unmute): Allows you to change the microphone and speaker that Zoom is currently using on your computer, leave computer audio, and access the full audio settings. Tip: Use the following keyboard shortcuts to mute or unmute yourself. You can also use push to talk if you want to unmute yourself by holding the spacebar. Windows: Alt + A Mac: Shift + Command + A
Start Video / Stop Video
Turns your camera on or off. Video Controls (click the ^ arrow next to Start Video / Stop Video): Change cameras if you have multiple cameras, select a virtual background (if enabled), or access your full video settings. Participants: See who's currently in the meeting and invite others. You can also access to these options: Rename: Hover over your name, click More, and choose Rename to change your screen name displayed to other participants.
Chat
Access the chat window to chat with the participants. Learn more.
Share Screen & Record
For the Host or Co-Host
Reactions
Places an icon beside your name to quickly notify the host.
Leave
Leave the meeting while it continues for the other participants. Only the host can end the meeting. The attendee controls appear at the bottom of your screen if you're not currently screen sharing.
Leave the meeting while it continues for the other participants. Only the host can end the meeting. The attendee controls appear at the bottom of your screen if you're not currently screen sharing.
Resources from BRB virtual meetings
Whatcom County Instructions - Participate in Virtual County Meetings
Snohomish County Instructions
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