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WASHINGTON STATE ASSOCIATION OF BOUNDARY REVIEW BOARDS
RULES OF POLICY
Annual Assessments (Moved from By-laws 10/06/23)
Annual membership assessments shall be levied based upon the classification of counties as follows:
Any increase or decrease in the amount of the annual assessment established by the Executive Board shall be ratified by the membership before becoming effective.
The Association's Treasurer shall prepare and present an annual financial report at the Annual Meeting.
Registration Fees and Payment for Association Meetings and Events (Approved 01/22/02)
Fees for Association meetings and events (e.g., Annual Conference, Spring Training Workshop, Executive Board, Committee meetings) are the responsibility of the individual member. Payment shall be made to the Association by cash, check, or county agreement for payment. The Association will cover the costs of the event by check from the Association account.
Refund of Fees (Approved 01/22/02)
Upon financial commitment by the Association for payment of registration fees, accommodations, or other costs, the registrant is committed to payment of all fees and costs.
The registrant may appeal to the Association Executive Board for refund for cause (e.g., unforeseeable emergency situations). The Executive Board may authorize a refund of fees and costs within the budgetary constraints of the Association.
Expenditure Reimbursement (Approved 01/22/02)
President
Within the budgetary constraints of the Association, the Executive Board Members of the Association may be authorized to receive expense reimbursement for travel to the Annual Conference meetings up to a maximum of $250.00 per event, subject to the following criteria:
Event Speakers
When a guest speaker is invited to an event that includes a meal, the Association shall pay for the meal of the invited guest.
Within the budgetary constraints of the Association, the Association may also pay for other reasonable expenses (e.g., travel, meals, accommodations) incurred by guest speakers, if those expenses have been approved in advance of the event by the President and the Treasurer.
Payment of Refunds/Reimbursements (Approved 01/22/02)
The Treasurer will obtain authorization from the President (or, in the absence of the President, by the President-Elect) to make payments for refunds and reimbursements. In the event of reimbursement to the President, the authorizing authority lies with the President-Elect.
Selection of Nominees for Association President (Approved 01/22/02)
In determining candidates to preside over the Association, it is the goal of the Association to seek geographic balance between eastern and western Washington in selecting available and qualified members to lead the organization.
Use of Association Mailing List (Approved 01/22/02)
The Association Mailing List may be utilized only for purposes directly related to the business of the Association. Under no circumstances may the Association mailing list be distributed outside of the Association.
Evaluation of Events (Approved 05/15/02)
Written summaries of Association events shall be provided by authorized representatives (e.g., Administrative Assistant, Committee Chair). Written summaries shall be transmitted to the Executive Board for review and evaluation. Written summaries will be maintained in the Association records.
Annual membership assessments shall be levied based upon the classification of counties as follows:
- Counties over 1,000,000 population $450.00
- Counties over 150,000 population $300.00
- Counties under 150,000 population $150.00
- Counties under 150,000 population and other counties with larger populations may request adjustment in assessments based upon available funding.
Any increase or decrease in the amount of the annual assessment established by the Executive Board shall be ratified by the membership before becoming effective.
The Association's Treasurer shall prepare and present an annual financial report at the Annual Meeting.
Registration Fees and Payment for Association Meetings and Events (Approved 01/22/02)
Fees for Association meetings and events (e.g., Annual Conference, Spring Training Workshop, Executive Board, Committee meetings) are the responsibility of the individual member. Payment shall be made to the Association by cash, check, or county agreement for payment. The Association will cover the costs of the event by check from the Association account.
Refund of Fees (Approved 01/22/02)
Upon financial commitment by the Association for payment of registration fees, accommodations, or other costs, the registrant is committed to payment of all fees and costs.
The registrant may appeal to the Association Executive Board for refund for cause (e.g., unforeseeable emergency situations). The Executive Board may authorize a refund of fees and costs within the budgetary constraints of the Association.
Expenditure Reimbursement (Approved 01/22/02)
President
Within the budgetary constraints of the Association, the Executive Board Members of the Association may be authorized to receive expense reimbursement for travel to the Annual Conference meetings up to a maximum of $250.00 per event, subject to the following criteria:
- The member has endeavored to receive full compensation for travel costs from the boundary review board on which the member serves; and
- Prior to travel, authorization for reimbursement shall be obtained from the Treasurer for the Association; and
- The member provides receipts for all expenditures for which a request is made for reimbursement.
Event Speakers
When a guest speaker is invited to an event that includes a meal, the Association shall pay for the meal of the invited guest.
Within the budgetary constraints of the Association, the Association may also pay for other reasonable expenses (e.g., travel, meals, accommodations) incurred by guest speakers, if those expenses have been approved in advance of the event by the President and the Treasurer.
Payment of Refunds/Reimbursements (Approved 01/22/02)
The Treasurer will obtain authorization from the President (or, in the absence of the President, by the President-Elect) to make payments for refunds and reimbursements. In the event of reimbursement to the President, the authorizing authority lies with the President-Elect.
Selection of Nominees for Association President (Approved 01/22/02)
In determining candidates to preside over the Association, it is the goal of the Association to seek geographic balance between eastern and western Washington in selecting available and qualified members to lead the organization.
Use of Association Mailing List (Approved 01/22/02)
The Association Mailing List may be utilized only for purposes directly related to the business of the Association. Under no circumstances may the Association mailing list be distributed outside of the Association.
Evaluation of Events (Approved 05/15/02)
Written summaries of Association events shall be provided by authorized representatives (e.g., Administrative Assistant, Committee Chair). Written summaries shall be transmitted to the Executive Board for review and evaluation. Written summaries will be maintained in the Association records.
